EAPCE'27

Plan your trip

Travel Hub

Visas, flights, hotels, transport and the host city, in one place

Destination Info
Entry Visas

Entering Rwanda

Visa on arrival
  • Available to citizens of all countries
  • $50 single-entry, $70 multiple-entry
  • Passport valid for 6+ months, with one blank page
Free entry
  • EAC states: up to 6 months
  • African Union, Commonwealth and Francophonie states: 30-day visa
  • Selected nationalities: free 90-day visa on arrival
See the 19 countries
  • Angola
  • Benin
  • Central African Republic
  • Chad
  • Côte d’Ivoire
  • Democratic Republic of Congo
  • Federation of Saint Christopher and Nevis
  • Ghana
  • Guinea
  • Haiti
  • Indonesia
  • Mauritius
  • Philippines
  • Qatar
  • Sao Tome and Principe
  • Senegal
  • Seychelles
  • Sierra Leone
  • Singapore
Before you go
  • Travel insurance is recommended
  • Yellow fever certificate if arriving from an endemic country
  • Check malaria and vaccination advice with your doctor
  • Check the latest rules at migration.gov.rw/visa
Getting here

Flights and airport transfers

Kigali International Airport (KGL)

The main gateway for delegates, served by RwandAir and major regional and international carriers.

Travel time: the venue and the major hotels are often reachable from the airport within about 30 minutes in low traffic.

Airlines
  • RwandAir
  • Kenya Airways
  • Ethiopian Airlines
  • Brussels Airlines
  • KLM
  • Qatar Airways
  • EgyptAir
  • Turkish Airlines
Arrivals and transfers
  • Airport pick-up and drop-off for delegates
  • Transport planned between the airport, designated hotels and the venue
  • Delegates will be asked to share their itineraries closer to the event
Airport welcome team

The conference team will be on hand at the airport to welcome you and your delegation, assist with immigration procedures, support baggage collection, and escort you to your transfer vehicle.

The team can also help with practical needs such as SIM card purchases and currency exchange.

Accommodation

Where to stay

Delegates are advised to book their accommodation through universetrips.com.

Book on UniverseTrips.com
Getting around

Transport in Kigali

Conference transport
  • Your registration includes transport between hotels and the venue
  • Transport connects the airport, designated hotels and the Kigali Convention Centre
  • Follow the official shuttle schedules once released
The venue

Kigali Convention Centre

Inside the venue
  • Auditorium: main conference sessions
  • Exhibition halls and concourse
  • Breakaway technical sessions
  • Gala dinner and cocktail reception
Before you travel

Delegate checklist

Documents
  • Passport and any required entry documents
  • Conference registration confirmation
  • Travel itinerary and hotel confirmation
  • Travel insurance (recommended)
Packing
  • Business attire and business cards
  • Light layers and a compact umbrella: March is in the long rains, with warm days and cooler evenings
  • Comfortable walking shoes, and field boots if you are joining an excursion
  • Type C/J power adapter
  • Any personal medication you need, in its original packaging
  • If bringing cash, bring a major currency (USD, euros or pounds) for easy conversion
Local essentials
  • Currency: Rwandan franc (RWF). Hotels and larger venues take cards, mobile money is widely used, and banks and forex bureaus exchange major currencies
  • Power: 230V, 50Hz, type C and J sockets
  • Time: Central Africa Time (UTC+2)
  • Language: English, French, Kiswahili and Kinyarwanda are widely spoken, and English is used throughout the conference
Health and safety
  • Kigali is known as one of Africa’s safest and cleanest cities
  • Drink bottled water
  • Single-use plastic bags are banned, so pack accordingly
  • Follow venue security procedures and keep your badge visible
Stay connected

SIM cards and emergency numbers

SIM cards and mobile data
  • SIM cards and mobile data can be purchased at the airport on arrival
  • SIM cards must be registered with a valid identification document before use
  • 4G coverage is widely available
Support

Who to ask for what

Contact us for any accessibility or special assistance needs